Your organisation needs a comprehensive, easy-to-use system in which files and data are located, stored and managed. File management systems exist to meet growing demands for file access and sharing quickly. File operations and sharing are frequent, and data confidentiality and security must not be an afterthought. In many organisations users are restricted from sharing or from using USB devices; in that situation an internal file management system makes everyone's work easier, saving time and raising productivity.
Problem
File sharing. You may need to share files between staff or with other institutions. In many public bodies, USB drives and external disks are prohibited. Page count, file type and similar factors make moving files to physical media awkward.
Storage and redundancy. Documenting, reporting and filing work matters. Keeping the results on physical devices increases both resource consumption and complexity, and redundancy becomes a problem of its own.
Solution
What is needed is a centrally managed application, usable inside and outside the organisation and accessible to everyone who should have access, in which files can be shared, edited collaboratively and stored.
Result
Keeping files in a secure environment matters for confidentiality. Holding them together in a central system provides both management and oversight. Where common data is held, or where several people write to the same document, such an application maintains integrity. Beyond that, it gives you an environment in which you can do anything you need with files and folders.
Use your own resources well. Debian IT is the assurance of that.
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